Privacy Policy

Effective Date: May 6, 2025

This Privacy Policy explains how Flatland Youth Fund ("FYF," "we," "us," or "our") collects, uses, and protects your personal information when you interact with our organization. FYF is committed to respecting your privacy and safeguarding your data, especially as we serve underprivileged students and families across West Texas.

We do not share SMS opt-in data or phone numbers collected for communication purposes with any third parties.

1. Data Collection

We may collect the following types of information:

  • Information you provide directly: This includes data you share when you apply for funding, make a donation, volunteer, or communicate with FYF. Examples include your name, phone number, email address, child’s name, and other relevant information tied to funding eligibility.

  • Automatically collected information: When you visit our website, we may gather technical data such as your IP address, device type, browser settings, and interaction patterns. Location data may also be collected if enabled on your device.

  • Information from third parties: If you engage with FYF through a fundraising platform, school partner, or volunteer site, we may receive relevant information from those platforms with your consent.

2. How We Use Your Data

We may use your information to:

  • Provide our services: This includes reviewing applications, distributing funds, connecting with families, and coordinating volunteers or events.

  • Communicate with you: We use your data to provide program updates, send reminders, and share opportunities that support youth access to extracurricular activities.

  • Improve our programs: Understanding how families and donors interact with FYF helps us develop better services.

  • Ensure safety and legal compliance: Your information may be used to detect abuse, prevent fraud, and comply with nonprofit regulations or grant reporting standards.

3. Data Protection

We take your privacy seriously and implement the following protections:

  • Encryption: We use encryption technologies to protect data during transfer and storage.

  • Limited access: Only authorized FYF staff and board members have access to personal data when needed to carry out our mission.

  • Security practices: We regularly assess our systems for vulnerabilities and maintain a data breach response plan.

4. Your Rights

You have the right to:

Access the data we hold about you

  • Correct inaccurate or incomplete information

  • Request deletion of your data (with some exceptions for legal compliance)

  • Restrict processing of your data under certain conditions

  • Request a copy of your data in a portable format

  • Object to certain uses of your data

To exercise any of these rights, email us at info@flatlandyouthfund.org.

5. Opt-In and Opt-Out

You can choose how we use your data:

  • SMS/Email communication: You may opt out at any time by replying “STOP” to texts or using the “unsubscribe” link in emails.

  • Cookies and tracking tools: You may manage cookie preferences via your browser settings.

6. Contact Information

If you have questions about this Privacy Policy or wish to make a data request, contact:

Flatland Youth Fund

[Insert Mailing Address]

[Insert Phone Number]

info@flatlandyouthfund.org

7. Policy Updates

This Privacy Policy may be updated periodically. All updates will be posted to our website, and significant changes may also be communicated directly via email or SMS.

8. Accessibility

This Privacy Policy is written in plain language to ensure clarity. It is available on our website and can be provided in alternative formats upon request.